How Utility Team can help
Utility Team provide a full invoice checking and bill validation service for clients. Invoices are compared against our calculation of the correct charges that should have been applied according to the supply contracts currently in place. With our pre and post-payment bill validation service, we will report on variances down to the last penny and can work to an agreed tolerance level when raising queries with your supplier. We provide you with our full analysis for each month highlighting any invoice errors and actions we have taken with your supplier(s) to resolve the errors found.
Our services include
- Pre-Payment Bill Validation – Invoices are checked within 5 working days and prior to the payment due date to ensure that any discrepancies are corrected by your supplier. This service delivers a quick turnaround of any issues, helping with financial planning and providing reassurance that you only pay for what you use.
- Post-Payment Bill Validation – Invoices are checked within six weeks of receipt, on a monthly or quarterly basis. We work to an agreed tolerance level and liaise with both you and your supplier to acquire either a rebate or a credit/debit on your next bill.
- Retrospective Bill Validation – Invoices are checked going back up to a period of six years. The invoice batch can cover specific years and/or specific sites. Any discrepancies in your energy billing will be identified and the supplier held accountable. We will then liaise with your supplier to acquire a rebate if necessary, ensuring that you are kept informed throughout the process.
- Bespoke Reporting – We can provide a bespoke reporting service to suit your individual needs.
- Tenant Recharging – For landlords, we offer a tenant recharging service, which takes the hassle out of having to process this yourself.
What we check
We carry out over 200 different checks, including a review of all charges and rates, as follows:
- All unit rates and charges (supplier contract)
- All published rates and charges (for example DUoS rates, DUoS losses and water rates)
- Flexible charging and reconciliations
- Transportation charges and reconciliations (gas)
- Triad charges and reconciliations (electricity)
- MPANs/voltages (electricity)
- The accuracy of billing dates
- Ensuring correct sites are billed
- Missing invoices/meters
- Half Hourly Data (HHD)/meter read consistency
- Estimated/actual meter read frequency
- All calculations on an invoice
Why choose utility team?
We have over 50 years of combined experience working exclusively in the highly specialised area of data management and utility billing. We provide a complete service to you and make sure that:
- For our ongoing bill validation pre and post-payment services, we check every element of your invoice down to the last penny so you can be sure you only pay for what you use.
- For our retrospective bill validation offering, we strategically check a sample of your invoices to uncover errors and potential rebates.
- Discrepancies in your energy billing will be identified by our expert team and presented to you in a report format.
- Once identified, we go the extra mile liaising with your supplier to recover overcharges, saving you valuable time and hassle.
- We communicate with you consistently throughout the process.
We provide a complete service to you which includes liaising with suppliers to ensure credits are produced to cover any invoice errors made.